Tools to Assist Satellite, Temporary, and Off-Site Vaccination Clinics

Satellite, temporary, and off-site vaccination clinics play an important role in improving vaccination coverage rates and vaccinating hard-to-reach populations. However, vaccination clinics held in these settings also have unique challenges. In an effort to standardize the process of holding clinics in these non-traditional settings, we have developed a checklist of best practices and created a pledge for organizations that adhere to the checklist (see below).

We recognize that it might not be possible for organizations to complete every aspect of the checklist during their first year. However, it would be great practice for your organization to implement the components that you can on a pilot basis and work towards increasing the rows that you can complete so that, in future years, you are able to implement every item on the checklist.

For individuals who have used the checklist (either on a pilot basis or as part of your standard operating procedures), we ask that you complete a short survey so that we can improve the checklist. The survey should take less than 5 minutes to complete.

Checklist of Best Practices for Vaccination Clinics Held at Satellite, Temporary, or Off-site Locations

This fillable (i.e. editable PDF*) checklist is a step-by-step guide to help clinic coordinators/supervisors overseeing vaccination clinics held at satellite, temporary, or off-site locations follow Centers for Disease Control and Prevention (CDC) guidelines and best practices for vaccine shipment, transport, storage, handling, preparation, administration, and documentation. This checklist outlines CDC guidelines and best practices that are essential for patient safety and vaccine effectiveness.

*NOTE: To access the fillable format on an iPad or when using certain browsers, the PDF may first need to be saved to an Adobe Acrobat file..

Questions about the Checklist? Send an email to


Pledge for Organizations Implementing Vaccination Clinics Held at Satellite, Temporary, or Off-site Locations

This pledge is for organizations that conduct satellite, temporary, or off-site vaccination clinics to sign annually affirming that they will adhere to best practices, including using the Checklist of Best Practices for Vaccination Clinics Held at Satellite, Temporary, or Off-Site Locations. Organizations that sign the pledge will be recognized on the Summit website for their commitment to provide safe and effective vaccine clinics. Companies seeking to hire an organization to conduct a vaccination clinic can check to see if that organization has signed the pledge and is recognized on the Summit website.

Has your organization taken the pledge? Let us know (see instructions below) so that we can highlight your organization on our recognition page.

Instructions for being recognized: Once your organization’s executive has signed the pledge, please send us an email with the subject “Vaccine Clinic Pledge Form”. In the message area, include your organization’s name and an email address for an organization contact. Please be sure to attach a copy of your signed pledge.

Organizations That Have Taken the Pledge

Frequently Asked Questions about the National Adult and Influenza Immunization Summit “Checklist of Best Practices for Vaccination Clinics Held at Satellite, Temporary, or Off-site Locations” and Pledge for Implementing the Checklist

This list of Frequently Asked Questions provides answers to some of the most common questions about the purpose of the checklist and pledge, the intended users of the checklist, and how to use the checklist, as well as technical questions.

Ten Principles for Holding Safe Vaccination Clinics at Satellite, Temporary, or Off-site Locations

This document is a 1-page summary of the Checklist of Best Practices for Vaccination clinics Held at Satellite, Temporary, or Off-site Locations. This resource is not intended to replace the checklist. Rather, it is a quick reference guide highlighting the main points of the checklist that can be used by all staff (not just the clinic coordinators/supervisors who are completing the checklist). This document can be posted on the wall of the clinic or given out to all the staff who are vaccinating at the clinic.

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